All competing athletes at USA Swimming competitions are subject to drug testing conducted by the United States Anti-Doping Agency (USADA) and FINA under the In-Competition Testing program. Contact Stacy Michael-Miller, USA Swimming Athlete Services Manager, at 719.866.4962 for additional information.
National Team members, athletes representing the US at certain international competitions, athletes receiving direct athlete support from the USOC and USA Swimming, and athletes who meet the established requirements for FINA’s Registered Testing Pool (Top 25 World Ranking for Pool and top 10 finishers at selected Open Water competitions) are required to submit detailed “Quarterly Whereabouts Filings”.
These athletes provide information including their living address, training location, training schedule, regularly scheduled activities schedule, competition schedule and travel schedule. While all USA Swimming athletes are eligible to be tested out of competition, athletes in the Registered Testing Pool will be tested regularly and at any time between the hours of 6am and 11pm daily. Athletes may be tested by USADA, FINA and WADA.
Once an athlete has met the criteria to be added to the Registered Testing Pool for USADA or FINA they remain in the Registered Testing Pool until they no longer meet the established criteria, or they officially retire. Athletes will receive notification from USA Swimming and USADA when they are added to, or removed from, the Registered Testing Pool.
Quarterly Whereabouts Filings
Athletes in the FINA/USADA Registered Testing Pools must submit a “Quarterly Whereabouts Filing”.
Athletes who do not file their “Quarterly Whereabouts Filing” by the established deadline will be issued a “Filing Failure.” A “Filing Failure” falls under the category of a “Whereabouts Failure.” Providing whereabouts information that is incomplete or does not provide detailed location information is also a “Filing Failure."
Athletes are required to provide a “60-minute window” each day, specifying where they will be available for testing. This is in addition to the other whereabouts information provided. If the athlete is not available for testing during those 60 minutes a “Missed Test” will be issued. A “Missed Test” falls under the category of a “Whereabouts Failure.”
If an athlete is issued three “Whereabouts Failures” in 18 months, by any organization with Anti Doping jurisdiction, the athlete is considered to have committed a doping violation and is subject to sanctions. Sanctions for a “Whereabouts Failure” are a one to two year suspension meaning the athlete will not be eligible to compete in the next two Olympic Games (one Winter, one Summer).
Example: An athlete is not at the provided location when FINA comes to test him in the “60-minute window” provided on his calendar. The athlete is issued a “Missed Test”. The athlete then fails to submit his “Quarterly Whereabouts Filing” by the deadline and obtains a “Filing Failure”. The athlete neglects to update his schedule with a trip out of town and is not available when USADA comes to test him in the “60-minute window” provided on his calendar. He is issued a “Missed Test”. This is three “Whereabouts Failures” and the athlete would have committed a doping control violation and is subject to suspension.
Updates should be submitted via email (email@example.com), via text message (firstname.lastname@example.org), online at www.usada.org or may be e-mailed to Stacy Michael-Miller or Jennifer Thomas at USA Swimming.
60 Minute Window
Athletes are required to provide a “60-minute window” every day (including days when they are not training and days when they are traveling) where they will be available for testing. Athletes must be accessible during the entire “60-minute window”.
The “60-minute window” must be provided between the times of 6:00am and 11:00pm, does not need to be the same hour or location each day, and may be at the pool during training.
Athletes in the Registered Testing Pool are responsible for reporting any changes that occur to the information they submitted on their quarterly “Whereabouts Filing”. If the athlete is not available for testing at the locations indicated on his/her “Whereabouts Filing” s/he is at risk of being issued a “Missed Test”.
In order to prevent a “Missed Test” athletes should update immediately if they will not be available during their “60-minute window”, or if anything changes to their travel schedule, training schedule/location, or living address.
Updates should be submitted via email (email@example.com), via text message (firstname.lastname@example.org) or may be e-mailed to Stacy Michael-Miller or Jennifer Thomas at USA Swimming.
PREVENTING A MISSED TEST
Athletes in the Out-Of-Competition Registered Testing Pool are responsible for reporting any changes that occur to the information they submitted on their "Quarterly Whereabouts Filing". If the athlete is not available for testing at the locations indicated on his/her "Whereabouts Filing" s/he is at risk of being issued a missed test.
In order to prevent a "Missed Test" you should update immediately if you:
- Will not be available during your 60 minute window
- Will be attending a meet you did not include on your whereabouts filing
- Will not be attending practice on a day you indicated you would be
- Will be traveling out of town for the weekend or overnight
- Will be doing a personal appearance/clinic out of town
- Will be leaving for a meet a day earlier than you indicated you would
- Will be practicing at a different location than is listed on your Whereabouts Filing
- Will be practicing at a different time than is listed on your Whereabouts Filing
- Will be living at a new address/phone number
Preventing a Filing Failure
Athletes are notified by USADA and USA Swimming of the established deadlines for submittal of “Quarterly Whereabouts Filings". Athletes should submit their “Quarterly Whereabouts Filing” prior to the established deadline via the USADA website.
Returning from Retirement
Please be informed that all former world-ranked swimmers, and athletes who were subject to out-of-competition doping control and officially retired, who would like to come out of retirement to return to competition (domestic or international), must subject themselves to the FINA, WADA and USADA out-of-competition doping control programs for a period of nine months before they can compete in ANY USA Swimming sanctioned or FINA sanctioned competition. This includes local competitions all the way up through National competitions (including meets with a dual sanction from Masters and USA Swimming).
If you are aware of any swimmers who are in this situation, please advise them to contact our Athlete Services Manager, Stacy Michael-Miller, to obtain the information necessary to comply with this requirement..