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Forms for Officials

Forms For Use at a Meet

Before creating a form of your own, check out the forms available here. Administrative forms, relay takeoff forms, and split recording forms are all available, with most available in both PDF and Word/Excel format. Need a template to organize your deck? Check out the deck organization forms.
Administrative Forms Relay Takeoff Forms Split Recording Forms (SCY) Split Recording Forms (SCM) Split Recording Forms (LCM) Deck Organization Forms
Admin Event Color Coding Key (PDF)
Admin Event Color Coding Key (Word)
Admin Tasks Checklists
Close Outs on Referee Heat Sheet with Instructions (PDF)
Close Outs on Referee Heat Sheet with Instructions (Word)
Computer Change Form (PDF)
Computer Change Form (Word)
Deck Entry for Pre-Seeded Meet
DFS Log (PDF)
DFS Log (XLXS)
Disqualification Log (PDF)
Disqualification Log (Word)
Disqualification Record (PDF)
Disqualification Record (Word)
Disqualification Slip Master
Event Monitoring Checklist (PDF)
Event Monitoring Checklist (Word)
Intent to Scratch from Finals (PDF)

Required Form to Report an Injury or Medical Incident

A Report of Occurrence must be submitted for injuries or medical incidents involving USA Swimming members or non-members occurring during a USA Swimming activity. See the report instructions for the timeframe in which the report must be submitted (differs depending upon the seriousness of the injury or incident).
Report of Occurrence Form

Record Application Forms

If a National Age Group, American/U.S. Open, or World Record is set during a meet, use the applicable record application form to submit the required contact information and documentation.
National Age Group Record Application
American/U.S. Open Record Application
World Record Application